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Is It Time to Upgrade Your Printer Fleet?

Wisconsin managed print services

If you've been limping along with an outdated printing fleet, deciding whether to upgrade involves some careful planning. The right choice for your Wisconsin company may be a decision to move forward with innovation while maintaining some of the systems that still provide value.

4 FAQs When Selecting a Multifunction Copier

Madison multifunction copier

There's no question that upgrading to a new multifunction copier for your Madison organization requires some advance research and planning. Read our helpful Q&A to help streamline the process.

Four FAQs

Check out these answers to questions businesses often have when researching multifunction copiers.

1. How much should I expect to pay?

10 Reasons to Organize and Index with Document Management

Madison document management benefits

You've invested in a scanner for your Madison business and have been hard at work attacking those archived files. But what did you really accomplish?

It's true; you'll have more space in the office, but did you just create another pile? Unfortunately, without a Document Management system incorporating intelligent indexing, that's all you've accomplished. Your stacks of paper are gone, but will your employees be able to find anything? Yes. Eventually.

Are Your Printers Holding You Back?

Xerox Wisconsin

Are your laser printers and copiers holding you back? If you're tired of paper jams, obsolete parts, expensive toner cartridges, and maddening downtimes, maybe it's time to face the inevitable. You won't miss the frustration, so let's take a look at what your Wisconsin company will gain:

1. Gain Network Connectivity

A network printer is an essential tool for today's office environment. If your 20th-century hold-out is keeping you from streamlining your infrastructure, it's time for a change. Consider these advantages:

Reduce Print Costs with Rules-Based Printing

Wisconsin managed print services

One document doesn't cost that much to produce, but small expenses can add up quickly. The average office worker uses copy paper at the rate of 10,000 sheets a year. At rates like that, even a small business can expect to feel the impact. Even more sobering, nearly half of printed documents aren't needed; research shows that they'll end up in trash cans or recycle bins by the close of the day.

Desktop Printer or Multifunction Copier—Know the Difference

Madison multifunction copier

Choosing the right office equipment for your Madison business can be challenging. While the wide variety of new technologies means more choices are available, narrowing them down can take some time.

One of the first decisions to make is whether to purchase a desktop printer or multifunction copier. The differences between the two will help you decide which one meets your requirements. For some Madison organizations, it may be wise to add both devices to your printer fleet.

Document Management Delivers These Five Benefits

Madison document management benefits

A definition of Document Management includes a look at these four key benefits.

  • Organize your documents electronically, eliminating time-consuming and costly paper systems and bewildering desktop filing systems.

  • Store your documents electronically, a method that's both more secure and less expensive than paper storage solutions.

  • Track your documents as they move across your organization.

4 Advantages to Equipment Leasing

Xerox Wisconsin

If your Wisconsin organization is in the process of adding new imaging equipment, one of the first decisions you'll need to make is whether to purchase or lease. Many businesses opt for the latter, and there are plenty of good reasons why.

The Flexibility of Leasing

When everything is added in the balance, leasing delivers some key advantages that make it an excellent investment, especially for small to medium Wisconsin businesses.

Why Your Digital Documents Could Be at Risk

Wisconsin Managed Print Services

Most Wisconsin companies don't operate with paper-based processes anymore. Paper is slow, inefficient, hard to manage, and expensive when compared to the convenience of digital document storage. That's why many companies have already digitized most of their processes and documents.

The Reliability You Need in Office Technology

Madison Multifunction Copier

The only sure things in life are death and taxes—or so the saying goes. This seems particularly true when it comes to office technology. For most knowledge workers, the reality is that devices in the office often can't be counted on; they're far from a sure thing when you need them to be functioning. This unreliability of office equipment is a huge drain on time and productivity in the office.

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