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Which is Best? A Multifunction Copier or Printer

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The terms multifunction printer and multifunction copier are tossed around a lot in this industry. However, are they the same thing and can they be used interchangeably? Let’s take a look at the difference and similarities of printers, copiers, and multifunction devices to help you determine which is the best choice for your business.

Overview of Multifunction Devices

Although different from a traditional copier, a multifunction copier is also often called a multifunction printer or MFP. With the ability to print, copy, scan, and fax, multifunction devices are much more sophisticated than standard laser printers or copiers. The small footprint saves space in your office by replacing several devices with an all-in-one-model. Plus, having one machine saves money on maintenance, supplies, and repairs.

With scan technology, you can boost productivity by digitizing documents and routing them to workflows. Scanning and saving documents enables you to be more organized and increases the security of your data.

Also, while email might be much more common these days, many industries still rely on fax as a means of communication. With an MFP or MFC, you can maintain regular relationships with those clients.

Printers, Copiers, and Single-Use Devices

Multifunction devices have taken center stage, but there is still a need for single-use devices, such as laser printers, copiers, and scanners. Depending on your business or industry, you might require equipment dedicated to a single task, such as a production printer or dedicated scanner.

While MFPs have scan technology, they lack the nuances capabilities required for graphic artists, designers, and architects. Businesses with high print volumes may require a production printer or copier to keep up with daily demands.

If your office produces many copies per day, a high-speed copier is an obvious choice. Today’s models can output up to 90 pages per minute — without wasting time and tying up your MFC while other employees are trying to print. Plus, dedicated copiers offer finishing options such as collating, stapling, hole punching, and binding.

As you can see, although there are differences between a classic copier and a modern-day multifunction copier, both serve important needs in various business environments.

Contact Corporate Business Systems if you are in the Madison Wisconsin area and need help with a multifunction copier.

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