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Tips for Upgrading Your Multifunction Copier


When it comes to your office technology, most businesses don’t spend too much time thinking about it until something goes wrong. The trusty multifunction copier or printer is great until you are in the middle of a big project and it fails to execute. If your printer seems to be failing more often or slowing down, it might be time for a replacement or upgrade. Here are some signs it might be time for a new copier or MFP and what you can do about it.

Frequent Service Needed

If you find you are putting in service calls regularly, it might be time for a new device. Every time you are down for requires or service you are wasting time and decreasing productivity. That time that must be made up once your device is up and running again. Plus, never underestimate the power of employee frustration — when staff cannot perform to the best of their abilities their discontent and resentment grows. It is never worth losing great people due to technology setbacks. Keeping track of how often you need service can shed light on when its time for a new multifunction copier.

Security and Vulnerability

Today’s printers and multifunction copiers are fully networked connected devices that process and store data. If you are not taking proper precautions and have unsecured printers or copiers, you are leaving your entire network open to attack. Security features like password protection, user authentication, managed access, and encryption are critical to your overall security. If your current multifunction device does not have these security measures available, it is time to upgrade to one that can safeguard your business data.

Evolving Business Needs

Chance are good that your company has evolved and grown since you got your multifunction copier. And, that is a great thing! However, along with that growth comes evolving business needs and it is possible that your current technology can no longer meet your daily demands.

If your device can’t meet your page output or paper capacity needs and it lacks the technology to meet your workflow demands, it is time to upgrade. The latest MFPs can handle just about anything your company can throw at them. Regardless of why, when you notice that your print devices no longer fit seamlessly into your business, you must reassess your technology.

Contact us today for help with multifunction copiers in the greater Madison area.

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