Your company's valuable data, information, and documents are essential to all business operations. When you secure these materials, you need to focus on more than just avoiding cyber attacks and intercepting information.
Employees have a significant impact on security as well. There are smart habits, and then there are realities, which mean that many employees leave documents out in the open, lose files, forget papers, or access documents through unsecured networks or mobile devices.
The solution to these considerable security risks is document management, which stores documents securely in the cloud via safe access. Document management also digitizes paper files, meaning that chances of losing, misplacing, or forgetting hard copy files are much lower.
Going digital is one thing, but advancing security and protection is another. Here are a few of the best document management benefits in the realm of securing your office.
Instead of printing and leaving papers on the tray, document management may require special access to secure files, and then your advanced multifunction copier will need a password before you can print. Suddenly, losing files via printing is almost impossible.
Documents are not only protected better than when they are hard copy - no locking file cabinets, just real protection - but access can be controlled and monitored using your document management system. Office security will make a big jump when you prevent misplacing hard copy documents but especially when you limit access and viewing.
No more inappropriate access from insecure networks. Document management solves the off-site problem by providing secure, mobile access from anywhere.
With a protected digital office, you'll make the most of your Madison document management benefits while staying ahead of data risks and cyber attacks. Are you in? Talk to Corporate Business Systems to get started.